learn chinese in hong kong-Filing documents

 

♦A:请告诉我如何按照规定进行归档。
Qǐng gàosu wǒ rúhé ànzhào guīdìng jìnxíng guīdǎng.
Please tell me how to file things according to the concerned rules.
♦B:好的。在将文件、资料或其他东西归档时,你要记住四点。
Hǎo de. Zài jiāng wénjiàn, zīliào huò qítā dōngxi guīdǎng shí, nǐ yào jì zhù sì diǎn.
Well, all right. There are four points you should keep in mind when you file documents, information and other things.
♦A:哪四点?
Nǎ sì diǎn?
What are they?
♦B:它们是:按年月顺序将文件排列;去掉所有的回型针和大头针;将文件打孔并平整地入文件夹中。
Tāmen shì: Àn nián yue shùnxù jiāng wénjiàn páiliè; qù diào suǒyǒu de huí xíng zhēn hé dàtóuzhēn; jiāng wénjiàn dǎ kǒng bìng píngzhěng dì rù wénjiàn jiā zhōng.
They are: keep the documents in chronological order; remove all the chips and pins; punch the documents evenly and place them in the folder.
♦A:那么最重要的一点是什么?
Nàme zuì zhòngyào de yīdiǎn shì shénme?
And what is the most important point?
♦B:你需要记住,一个客户对应一个卷宗是归档准则。
Nǐ xūyào jì zhù, yīgè kèhù duìyìng yīgè juànzōng shì guīdǎng zhǔnzé.
You should always remember that one customer one file is the rule.


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